How To Set Out Of Office In Exchange Admin Center

Enable Automatic Replies for another user or boosted mailbox

I've been granted permissions on some of the mailbox folders of my colleague. As he has become sick, I've been asked to enable his Automatic Replies (Out of Office) feature for his mailbox. Withal, when I select his Inbox binder and enable it, it only works for my ain mailbox.

How can I enable the Out of Role function for this boosted mailbox as well?

Virtually of Outlook'south Exchange specific functionalities such every bit Automatic Replies (also known as "Out of Part Assistant" or "OOF") simply work for the principal mailbox and not for Delegated or Shared Mailboxes.

If you take been assigned Full Access permissions to this mailbox by your Exchange ambassador (verify this with him/her if you do not know; consul permissions are not enough!) or know the credentials of the other mailbox, then in that location are iii ways in which yous can enable the Automated Replies for a shared or additional mailbox.

Exchange Administrators can as well enable Automatic Replies for some other user, without logging on to the mailbox, past using an Exchange PowerShell command, the Exchange Admin Middle or a 3rd party management tool.

User Method one: Outlook on the Web (OWA)

Probably the easiest way to go is to utilize Outlook on the Web (OWA). Yous can ask your mail service administrator for the URL if you don't know it. In Outlook, yous may find the URL in the Info section when pressing on the File carte du jour tab.

When you accept been granted Full Admission permissions, so you can logon with your own username and password and click on your own moving picture or name in the top-right corner to get to the option to open another mailbox.

Open another mailbox… command in Outlook of the Web of Part 365.

If yous haven't been granted Full Access permissions only do have separate logon credentials for the additional mailbox, you can utilize that to logon instead.

Once logged in, y'all can enable Automated Replies in the following way:

• Outlook on the Spider web (Role 365 for Business - Exchange Online)
  • Old interface
    Gear icon (left side of your picture in the acme correct corner)-> Automated Replies
  • New interface
    Gear icon (left side of your pic in the top right corner)-> in the search box blazon: Automatic replies
• Outlook on the Web 2022
  Gear icon (left side of your picture in the top correct corner)-> Automated replies
• Outlook on the Spider web 2022
  Gear icon (left side of your picture in the top correct corner)-> Automatic replies
• OWA 2022
  Gear icon (right side of your name)-> Set automatic replies
• OWA 2010
  Options (beneath your name)-> Fix Automatic Replies…
• OWA 2007
  Options (left side of your proper noun)-> Out of Office Banana

Actress Tip!
You tin can utilize the "In Private" or "Incognito" mode of your Internet browser to preclude automatic logon or to exist able to stay logged on to your own mailbox as well.

User Method 2: Additional Exchange business relationship

When you have been granted Full Access permissions to the mailbox or have been provided separate credentials for it, then you can as well configure this shared mailbox as an additional Exchange business relationship rather than to add it as a secondary mailbox of your ain.

To do this, click on the File tab and choose Add Account. When setting upwardly the account, Machine Account Setup may recognize your principal mailbox linked to your user account. When this happens, specify the email address of the shared mailbox instead.

For more details and screenshots of this procedure run into Adding an boosted or shared mailbox from the same Substitution organization to Outlook.

One time the mailbox has been added, select its Inbox folder and enable Automated Replies every bit y'all would normally practice for your ain mailbox.

Note: You should not exercise this if you have been assigned as a delegate too for this mailbox. In that case, it is recommended to employ a separate Mail Contour instead.

User Method 3: Split Mail Profile

If you lot want to enable Automatic Replies for the shared mailbox in Outlook but are even so using Outlook 2007 or previous, so you'll take to use the Mail applet in Control Panel to create an additional Mail Contour.

You'd so set upwardly this Mail Contour with the shared mailbox as the main mail account rather than your own. This also requires you lot that y'all either accept been granted Total Access permissions to this shared mailbox or accept been provided credentials for it.

Merely like the "Additional Exchange business relationship" method to a higher place, Auto Account Setup might try to configure information technology automatically with your ain mailbox. Yous'd then take to specify a different address or configure the account manually equally well.

Admin Method 1: Exchange PowerShell

If you are an Commutation administrator, and then using the Prepare-MailboxAutoReplyConfiguration Exchange PowerShell command is the supported and native way to go to enable Automated Replies without logging on to the mailbox itself.

Set-MailboxAutoReplyConfiguration -Identity <username> -AutoReplyState Enabled -InternalMessage "Internal motorcar-reply bulletin." -ExternalMessage "External auto-reply bulletin."

Admin Method 2: Substitution Admin Eye

Another way to exercise this as an Exchange Administrator is via the Commutation Admin Center (besides known as ECP).

1. Logon to the Exchange Admin Heart.
2. Change the management scope;
   • Exchange 2010
     In the top left corner, side by side to Mail> Options, click on: Manage My Organization
   • Substitution 2022, Exchange 2022, Exchange 2022 and Role 365 Exchange Online
     Click on your proper noun or epitome in the elevation right corner.
3. Choose: Another user…
4. Select the user that you desire to manage.
5. In the page that opens, y'all tin at present set an automatic reply message (in Exchange 2010: Tell people you're on holiday).

Admin Method three: CodeTwo Substitution Rules Pro

If you regularly demand to manage the Automated Replies setting for your users, then both admin methods mentioned above tin can go quite cumbersome.

CodeTwo Exchange Rules Pro simplifies this task with its Auto Answer module and also offers some other management features which Exchange doesn't offer itself.

Some of the cardinal features of the Auto Respond module are;

• Centrally managed and fully customizable auto-replies for all or selected users.
• Unlike automated replies applied to different senders, recipients, type or content of an original message, etc.
• Attachments automatically added to motorcar-reply messages.
• Auto-replies for disabled Agile Directory accounts.
• Editable From, To, CC and BCC fields.
• The ability to modify or tag subjects of messages.
• An entirely customizable body of an machine-reply message with full support for HTML formatting.
• Loop protection to forestall automobile-reply loops.
• And a whole lot more!

For more than information come across: CodeTwo Substitution Rules Pro.

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Source: https://www.msoutlook.info/question/enable-automatic-replies-for-another-mailbox

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